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Government Contract Pricing Blog

Building Cost Proposals for Hassle-free DCAA Audits

Posted Nov 13, 2017  by  PROPRICER

If your organization regularly submits proposals within the DoD, you know that providing DCAA auditors with compliant and accurate cost data without a major interruption to your normal flow of operations is critical to maintaining a trusting relationship with the government while maintaining overall productivity.

Building Cost Proposals the Right Waybuilding cost proposals

To ensure streamlined and cooperative audits following proposal submissions, you need a system that not only stores your project pricing data at the level of detail required, but also is capable of processing that data in any way necessary to provide the rationale for contract pricing. The right solution for the job should enable you to comply with DCAA audits quickly and easily, whether it’s during the proposal phase or two years down the road.

Why Excel Doesn't Work

Those who use Excel to deliver complex cost proposals are aware of its substantial limitations, particularly in regards to justifying and reporting on their pricing – Excel wasn’t built for that. A modern estimating and pricing solution like PROPRICER, however, provides the data capture, management, reporting, and workflow capabilities needed for developing both estimates and pricing while simultaneously preparing audit-ready reporting. PROPRICER users can complete proposals quickly while maintaining change control and easy reporting across all elements of their proposals. 

Why PROPRICER is Better

How? PROPRICER captures and manages data in ways other systems can’t. It maintains rate information on a global or proposal-specific basis, including direct, indirect, and custom rates. It also allows users to model their related disclosure statement (e.g., hours x rate x overhead) within the system. Add to that a reviewable history of price changes based on rate updates and time phasing and now auditors can easily make sense of a contract’s cost data and be confident in its accuracy.

Aerospace Customer Case Study rectangle

PROPRICER users also enhance their reporting with in-depth bases of estimates. The system stores the qualitative documentation that supports a specific proposal and generates standard reports that incorporate that content. At the same time, PROPRICER reports provide visibility for each specific data field in a cost proposal, including WBS, CLIN, task, and work package.


So how do you set up a proposal to ensure it will pass muster with DCAA auditors down the road? Easy ─ develop your cost proposals with the industry-proven and most intuitive pricing system on the market. PROPRICER’s ability to store and report on your proposal data, algorithms, and other supporting information eliminates reporting errors and streamlines the way you develop proposals and report on them.

For more information about using PROPRICER, please contact us today.

Topics: PROPRICER Contractor Edition, DoD, PROPRICER Services Contractor Edition, DCAA

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