The coronavirus (COVID-19) and the actions taken by federal government to help curb the effects of this pandemic have affected government contracting in several different ways.
Below are some brief tips on how contractors can best deal with COVID- 19, followed by resources published by law firms and consultants that we hope you find helpful.
Communication is Key
Reach out to your government customers proactively. Showing initiative and coming with solutions can help ease tension and enhance your value. Ask the contracting officer to clarify or explicitly state their direction. Early communication with your CO can provide valuable insight and help you adjust where needed.Use DCMA and DCAA efficiently. By keeping your cognizant DCMA and DCAA auditors in the loop, their offices can more readily provide additional support where needed.
To keep all parties on the same page, document all decisions, communications, and actions that affect contract performance and costs. Most clauses require that any order must be in writing by the contracting officer.
Be as transparent as possible with your vendors. Determine how you can best coordinate your efforts and mitigate any additional or unforeseen costs. The ability to streamline as many processes as possible is key.
Internal Systems and Information Technology
Evaluate your company’s technology infrastructure. Are there areas of risk? Are there systems and process that can be improved or streamlined? During this time, system delays and inefficiencies are having huge impacts. Being proactive and looking into these areas could avoid pitfalls in the future.
If telework is a viable option, contractors should communicate their procedures and capabilities both internally and to the government. Making contracting officers aware ahead of time of your ability to fulfill the requirement on- or off-site will help them assess their options quickly should an emergency arise.
PROPRICER can help
Taking the above steps now will greatly improve visibility into the variety of financial impacts that may arise. If your contract has been affected by the impact of COVID-19, use PROPRICER features to adjust slippage in the period of performance or to account for change orders. To discuss your company’s or organization’s circumstances and how we can help, contact us today.
Helpful Related Articles
- Scenarios Government Contractors May Face During the COVID-19 National Emergency
- What Could the Defense Production Act Mean?
- Washington Technology: Contracts, the law and coronavirus
- Coronavirus (COVID-19) Government Contracts Advisory